No matter what size company you are a part of, it is important to make new employees feel welcome and at home as quickly as possible. A great way to do that is is write a new employee welcome announcement. This takes different shapes depending on the audience. The typical breakdown of the different types of audiences includes the new employee, the company, key customers, and the general public. We have provided a new employee announcement template for each of these audiences for new executives, new managers, and new individual contributors.
Welcome letter to new employees
One of the most intimate ways to make your new employee feel welcome in their new work environment is to write a welcome letter. A welcome new employee letter does not have to be sappy—but it should convey that you are excited for their arrival and that you’re confident in the results he or she will bring to the company.
A special touch for a welcome letter for your new hire is to have either the person’s boss, an executive, or even the entire company (if company size allows) sign the letter. This will show the individual that they are not only entering an environment with a welcoming manager, but also a welcoming team.
New employee welcome email
In order to make your employee feel personally connected to the company and get them used to the email communication channel of your company, a great first email to receive is a welcome letter from the person who hired them, an executive, or someone else that would seem significant. A welcome on board new employee email should include a personal touch while reflecting your company’s culture.
An interesting twist to sending just one welcome email for each new employee is to have everyone on the team email the new hire. This welcome email and new employee announcement will be a memorable moment in the new person’s career at your company and will set a precedent for their expectations of your organization’s warmth.
New employee announcement to the company
Once a new employee has been welcomed into a company on a personal level, it’s important to make sure they have been announced to and welcomed by the entire company. The next step (which is sometimes done even before a new hire starts) is to create a new hire introduction note for the other team members.
Consider including the following items in the message:
- Full name
- Location
- Team
- Role
- Key initiatives and items they’ll be working on
- Previous experience
- Ways to connect with the new hire
New employee announcement letter to customers or clients
If the new hire will be client-facing and/or have a key role that affects your company’s deliverables, be sure to send a new employee announcement letter to customer and clients once your company is made aware of the new hire. Sending a new employee announcement letter to customers is a great way to set expectations of the potential changes that could be coming to their service.
We believe that communicating this type of hire early and often is a great way to show your clients that you care about them and are constantly trying to improve your company to improve their level of service. This type of new employee announcement to customers should be sent for other key individuals as well, such as executives and board members because of their principal direction to the company. In the same way, changes in the form of departing employee announcements, employee promotion announcements, and even employee death announcements in some key roles should also be included in customer communication so that they stay abreast of what’s going on behind the scenes at your company.
Regardless of what medium you use for your new employee introductions, it will be something that your employee remembers if done right. Use the sample letter of announcement of new employee ideas above to understand what guidelines should be used to announce a new employee well. This will get your new employee integrated into your company much faster and better than not having an announcement message.