How conversational intelligence revolutionizes sales meeting preparation and execution

This scenario is all too familiar in digital sales meetings: The key decision-maker on the call turns off their camera and the rep panics. Minutes later — though it feels like hours — the camera flicks back on. The decision-maker is present, but they seem disengaged and distracted.

Why does this happen?

It could be because:

1. That decision-maker is juggling conversations with multiple vendors that day.
2. They have other priorities and projects that feel more pressing than your call.
3. They have a low attention span. 
4. A combination of all of the above. 

But what about other cues that aren’t immediately visible? 

This is one of many challenges enablement teams and sellers regularly experience. When every meeting matters, it’s key to pick up on small details and understand how the buyer feels. Non-verbal signals and changes in tone give valuable insights during live conversations.

Enter conversational intelligence tools. These solutions help revenue teams gain clearer insights into their buyers, improve their sales approaches, and drive better outcomes.

I was blown away when I was first introduced to these tools in March of 2020.

I’d spent years running sales cycles and leading sales teams. I thought I had a good grasp on gauging the effectiveness of a meeting. It didn’t take long for me to realize how much I was missing. The new insights at my disposal would’ve been next to impossible to uncover on my own.

So, what is conversation intelligence software?

Imagine conversational intelligence software as a personal coach for your sales team. It looks at all interactions and gives real-time tips to improve performance. 

These tools help teams understand their conversations with prospects on a deeper level. They pick up on emotions and recognize patterns. They can even predict buyer needs and provide recommendations to sales reps. 

The result? More effective conversations and better sales outcomes. 

How does conversational intelligence work?

Conversational intelligence uses AI to record, transcribe, and analyze seller communications. This includes phone calls, social media exchanges, emails, and text messages. 

By gathering data in real-time, these tools offer valuable feedback that helps improve customer engagement and boost sales performance.

Perks of conversational intelligence software:

1. Reveals conversation insights. You can better understand the flow of the discussion by seeing who spoke the most, key topics, and sentiment. You can also see a summary of any important decisions and follow-up tasks. This helps identify areas where a rep’s meeting facilitation can improve.
   
2. Pinpoints coaching needs. Conversation intelligence tools put a spotlight on areas where reps need extra coaching. Examples include talking too much without interaction or overusing filler words. Or worse — missing important points, like next steps.
   
3. Highlights best practices. AI can recognize examples of effective communication techniques and insightful questions asked. It can also showcase successful methods top performers use to drive productive discussions that can then be used for training purposes with the broader team.
   

Creates action plans. Advanced tools recommend next steps, questions to ask, or content to share based on the meeting and past conversations.

How can conversational intelligence software impact your bottom line?

Conversational intelligence tools empower teams to achieve their goals and overcome common challenges. Studies consistently support the effectiveness of conversational intelligence software and report significant improvements in their sales performance and customer relationships.

By using these tools, organizations impact key metrics such as:

• Win rates: A 2024 Gong Labs report found that sellers who use AI to inform their deals increase win rates by 26%, in large part thanks to conversation analysis that surfaces best practices.
  
• Deal size: ACV grows because pitches are tailored to better meet buyer needs and preferences.
  
• Conversion rates: These improve when reps refine their sales techniques based on feedback and insights.
  
• Customer satisfaction: CSAT improves because it’s easier to recognize and address buyer concerns during pre-sales meetings and mitigate future headaches once they’re a customer.
  
• Retention: Revenue retention strengthens thanks to stronger relationships built on more meaningful interactions.

Gartner predicts that by 2025, 60% of organizations will gain deeper insights into customers’ thoughts and preferences by analyzing voice and text interactions than by conducting traditional surveys. It all starts and ends with the right conversational intelligence AI.

Level up your sales meeting prep with Seismic for Meetings

I’ve focused on the after-the-fact stats, but what about preparing for sales meetings? 

Did you know that sales reps spend more than 14 hours a week preparing for meetings? Couple that with internal meetings, and reps are often left with little time to prospect and sell.

Traditional conversational intelligence software is great at analyzing post-meeting data to save some time, but to really unlock the value of conversation intelligence, Seismic for Meetings (S4M) goes a step further and improves meeting preparation.

3 benefits of proactive preparation with Seismic for Meetings

With Seismic for Meetings, sales teams enjoy:

1. Access to relevant content. Sellers have access to the materials most relevant to their prospects at all times. 
2. Personalized messaging. Sellers can craft more effective and impactful messages. 
3. Pitch practice: Sellers can refine their delivery in S4M to boost their confidence.

Mastering meeting preparation boosts buyer engagement and reduces pre-meeting stress. Specifically, S4M helps teams streamline preparation, presentation, and follow-up all in one platform.

Plus, reps can assemble branded content and create tailored “content playlists” for prospects. And like other conversational intelligence tools that focus primarily on meeting summarization, reps who use S4M receive AI-generated summaries, action items, and recommended content.

Make the most of every meeting

Enablement teams and sellers struggle to figure out what works well on their calls and what doesn’t because:

• They spend too much time preparing.
• They lack clear insights.
• They have trouble personalizing their pitches.
• They don’t have enough data to improve training and content.

That’s why there’s Seismic for Meetings. Our solution offers valuable insights and tools to improve meeting performance and yield better results. By taking the heavy lifting out of meeting preparation using conversational intelligence technology, your sellers will have the resources they need to excel. 

Ready to master your meetings? Watch this demo video to learn how Seismic for Meetings can benefit your team and to see the difference for yourself.