Whether you are just starting your training program or it has been established for a while, you may have training documents scattered across multiple formats, styles, and mediums. You may rely upon in-person training and regular meetings to keep your employees updated. Unfortunately, many of these meetings are conducted using the honor system or an if-you-can-make it style. This makes it difficult to understand who completed and understood the training. It’s hard to admit that lecture learning just isn’t the same as interactive training. In fact, as soon as your employees take their knowledge out of the door, half of the value is lost. However, when they have a repository resource, like an elearning lesson, they can review at the time that is best for them.
With a training management system, your employees can take their training with them and you don’t have to worry about coordinating multiple people and multiple resources to train the new class or update the veterans. You can simply create a lesson in a few minutes and send it out to the team to take at their convenience. Some people are still relying on email updates and as much as easy as that is, there isn’t tracking available. Your employees could be opening those emails then immediately deleting them and there is no way to tell the difference.
Of course, your employees wouldn’t do that, but just imagine if they did. After signing up for an employee training management system, you can manage your employees’ learning and make sure everyone understands things they need to. You may also find that your training may have been insufficient in some areas. After being in the trenches of processes for a few years, it can be easy to forget how meticulous a process is. At that point, you can easily update and improve your lesson and try again through your training management software. You don’t have to call everyone back in for a meeting that’s going to interrupt their workflow.
Starting a training management system is an exciting time. Once you decide to move forward with your training management system, free of the inconvenience of managing an overwhelming amount of different documents, you are moving toward a happier team. Granted, climbing the mountain of building content in your training management software can seem like a daunting task once you reach the pinnacle, the view is breathtaking.
Important features of online employee training software
Once you develop your content and house it on a single platform, maintaining your online employee training courses is simple. Our extensive features make it easy for you to get the most value out of your web-based training program. It’s not employee training tracking software open source but licensed which has been shown to be more effective in the business environment.
If your organization is like most, then you’re probably using multiple software platforms to manage various tasks and processes. You may also be wondering how to fit another system into your tech stack. For example, our employee training management software seamlessly integrates with Salesforce, Zendesk, and Chrome in addition to many other platforms. Salesforce and Zendesk integrations allow customer service and sales employees to improve their skills in more realistic environments. The Chrome integration opens up the world of learning beyond what’s available in an online employee training platform and allows you to share content available in other locations.
It’s not enough for a training resource management system to tell you who completed which lessons. One of the most important features of an LMS is advanced reporting and analytics. In addition to completion statistics, you can also see how well employees performed on quizzes and assessments. This level of granularity allows you to continuously improve the employee training process. You can easily identify subjects and lessons that need to be modified or employees who may need additional assistance in particular areas.
Common learning management system examples often lack fun and entertainment. Effective employment training solutions give employees a more meaningful experience beyond reading text on a screen. Our online employee training and development software enables users to practice what they’ve been learning within the platform. Webcam recordings and screen grabs give managers an accurate picture of an employee’s skills and performance. Employees also have the ability to have mock interactions with customers using email or support ticket activities. With this information, managers can get a better understanding of their team’s strengths and weaknesses, provide personalized feedback, and develop more effective future coursework.
Training tracking software is important to managing training
Hearing the words “training tracking software” leaves some managers taken aback. Those words might make it seem like you don’t trust your employees when it is truly the opposite. When you are able to track your training, your whole training attitude is changed. A lack of tracking in training means that employees may be falling to the wayside on certain subjects without the manager or rest of the team knowing. Similar to what happened to me in Calculus II, things begin to pile up and before you know it, you end up crying in the final exam in front of two professors and 80 students. Instead, with a training tracking software you can make sure that your learners are understanding everything they should. You can even kick it up a notch and see how training impacts your revenue or expenses.
If you are just getting started with your training program, you may want to just start with comprehension tracking, which is great. Asking questions within lessons to see if your learners really understood certain areas of your training is crucial. That’s something you can’t do through documents and a training management system ppt. You may also gain insight on what motivates your team. If learners are passionate about completing the lesson quickly, you may notice the A-players on your team. You can then push the B-players to the next level so your entire team can succeed.
You should be able to experience training tracking software free of stress and hassle. Emailing to follow up with every person on your team to see if they have any questions on a presentation or asking for a few points on what they took away is taxing both on your time and theirs. When a learner can give feedback on a lesson while they are in the training application is easier for both parties.
Before you settle on any training tracking software, check out a few training tracking software reviews. What we’ve found out in our training management software reviews and looking at others’ reviews is that customers are very honest. If they aren’t pleased with their experience, they are not hesitant to let everyone know.
Digital training management system can be user-friendly
What is a digital training management system? It could be the solution to all of your training woes. In a digital training management system, organizations can easily manage, update, and share lessons and courses with relatively little training. We’ve all experienced ancient LMS systems that are cumbersome to use and anything but user-friendly. Whether training is digital or in-person, it shouldn’t be like that.
Why training management systems are beneficial
The hardest part about training is often not the coursework itself but keeping track of who’s completed it. While it might be easy to monitor online employee training and development at a 10-person startup, this can get more difficult as a company grows. This situation is even more pronounced at companies that have a distributed, global workforce. The time and expense that it takes to ensure that each individual employee completed training is prohibitive for some organizations, so monitoring can fall by the wayside.
An automated training management system is useful because it cuts down on the time and effort required to monitor compliance course completion. When you use an online training system, you can easily see which employees still need to finish coursework. This information can then be relayed to a manager or supervisor for efficient follow up.
Another reason why using an electronic training records management system is so important is because of organizational changes that occur within a company. In many organizations, when there’s new training or announcements, the information is often disseminated inefficiently. You may find out something through an email (that not everyone received) or through word-of-mouth. With this kind of system, it’s sometimes the employees who need the information most that are the last ones to receive it. It’s also hard for a company to know if everyone received a message when it didn’t come from a central source.
Sometimes it’s important to look past compliance stats to see the benefit of employee certification tracking software. Employee training brings disparate teams closer together. In organizations where a significant number of employees work away from the headquarters, there can be an unintentional divide when in-house employees receive more information than their remote counterparts. When everyone is on the same page there is more of a sense of unity and loyalty.
You can also reduce costs when using a training information management system. Instead of sending trainers out to all of your company locations, employees can get their information from one place. This centralized location also ensures that there is a single source of truth. This can also be the place to share best practices within the company so that all employees are on the same path to success.
Making the switch to employee training management software
We are creatures of habit. Even if your previous learning management system was terrible, there may still be employees who want to cling to the old ways. The success of a new LMS for employee training often comes down to how willing employees are to accept change. Here are some suggestions for making the switch.
Be transparent – Employees shouldn’t be left in the dark when you decide to try new LMS software. They will be the end users. When conducting learning management system comparison research, be sure to get the opinions of employees as well. They may point out the need for certain features that you may not have previously considered.
Keep it fun – You’re presumably getting a new employee training system because your old one didn’t suit your needs and employees didn’t like it. Don’t make the same mistake again. Develop incentives to make employees want to do training and learn about the new system. Choose a platform that is easy-to-use and interactive. No one wants to just stare at a screen all day.
Stay similar – Adapting to massive changes is difficult. Help your employees adjust to new software more quickly by keeping the coursework and training programs similar to those used in a previous system. Employees can focus more of their energy on using and enjoying the new platform, than trying to also figure out an entirely new curriculum being thrown at them.
Develop relevant training content – When you do start to develop a new curriculum to go along with the new training software, make sure it’s actually relevant to your employees’ work. If workers are forced to do training that doesn’t seem to help them in their development, they won’t want to continue in the future.
Be clear about goals – When people within an organization understand why they’re doing something, it’s more likely that they’ll be on board with the project. Make sure employees understand how a new LMS will help them reach their personal and organizational goals.
Seek feedback – The work isn’t over once you switch to a new system. Regularly check in with employees to learn more about how they’re using the new system. You may also want to seek learning management system examples from other companies to learn more about best practices in training.
Learn more about our training management software here.