Your company is growing quickly. You need a system in place to manage training existing employees and to bring new hires up to speed just as quickly. In-person, instructor-led training focuses on teaching a specific topic like a new product or service. But, these events require a lot of time to plan, implement, and deliver to execute successfully. This scenario sounds like a perfect situation for a training management system. Also referred to as TMS, this type of training software is scalable to the number of employees you have and enables trainers to optimize their existing training efforts while creating a better experience for the people who matter the most—your learners.

Training management system software is used by companies and specific departments to streamline their training management process. This solution enables leaders to design, organize, maintain, and grow their training programs. Additionally, it serves as a training tracking software so managers can schedule, track, and assess their training program for maximum success. A training management tool is a great way to organize logistics, resources, schedule training sessions, and handle recurring training tasks. Companies who optimize their training with such software will save time, money, and energy. In return, they’ll have more resources to build a robust training program that everyone will benefit from.

There are plenty of vendors who offer different types of training management software free. Reviews from managers and employees alike will tell you that experiences vary wildly. All training management systems were not created equal. It’s very important to do your research and find the system that offers what you need. If a certain platform doesn’t offer what you expect, it will cost more time than it saves as opposed to a training management system that checks all your “need” boxes. Open source systems promise the best of both worlds, streamlined software and content that can be created whenever and however you like, but they often come with drawbacks.

It doesn’t matter if you’re just getting started with training management software or have been introduced before, knowing the landscape can help narrow in on features you want, features you need, and features that aren’t relevant to your business. Employee training and management development can be easily achieved by looking into implementing a training management system.

How to use digital training management systems

Training can feel burdensome—but it doesn’t have to be. In fact, the best teams and leaders look for ways to make training management easier and more effective. By bringing your training management system into the digital world with online training programs, you’ll cut out hours of tedious work from your schedule. Employee online training software makes distributing lessons and tracking progress a breeze, and you don’t even need to create a digital training management system powerpoint to get everyone on the same page. The process can be easy enough to teach itself. We’ve had to deal with learning management systems that were built for a technological age long past. There are more than a few options of training management software freeware on the internet, but it isn’t all easy to use. Imagine having to read a digital training management system user manual every time you needed to update training. Thankfully, at Lessonly, creating a lesson is as easy as writing an email. We give administrators the ability to create lessons with a simple drag and drop interface. Then, they can assign lessons to specific team members, track progress, and make changes accordingly online through the power of a digital platform.

An example of this would be clients looking for training on a compliance suite. Training management software is the perfect way to ensure that information is always up-to-date with the latest and most reliable information. Constant control and updating is key when using a digital training management system. Simply log in to your elearning content when a new product, law, or rule is released, and it can easily be worked into an existing lesson.  Read any training management software reviews, and you’ll see how much time employees have saved through these systems.

Range of access plays a huge part in employee training. Management systems can only go so far if the employees can’t learn where they want to. By bringing web-based, scalable lessons to almost any mobile device, people don’t feel burned to have to sit at a desk and complete timed answers over and over until their boss is pleased. Instead, a great digital learning platform delivers fun, enjoyable, and digestible no matter the employee taking the course.

Never stop growing.

Is it the same as training tracking software?

As mentioned above, “tracking” the training that goes on in your company shouldn’t come with a negative connotation. I’m sure the first scenario most employees think of when they hear corporate training software is something out of Office Space. The image of cubicles, suits, ties, and corporate bureaucracy is so strict that it hurts. But the reality is, that a great training management system makes tracking training a breeze. And, when it’s done effectively, companies and employees will reap endless benefits. Here are just a few of our favorites.

For many companies, it’s hard to gauge how engaged employees are during the training process. By using an all-in-one training tracking software and management system, leaders can see what training lessons are the most popular. Additionally, tracking software makes it easy for training managers to see which employees have yet to complete important, and even required, training. This is extremely beneficial to quickly growing teams, as leaders can ensure that everyone is receiving and completing every aspect of training.

The safety industry is one sector that uses these systems often. Safety management system training gives credentials and training to people who help save lives every day. By centralizing this training, it’s an effective way for managers to track each person’s progress. Used in this way, training becomes synonymous with the overall team management system.

Companies that truly want to provide world-class training at scale can also dig into the training feedback that’s provided by employees. By tracking employee responses and seeing what is being understood, management can act to try and raise those scores. Lessonly allows training administrators to leave free-response questions or quizzes to test the retention of employee knowledge. More educated employees leads to less training time, more productivity, and more revenue for the entire company. Implementing an employee training management system is an investment in the employees, the company, and the company’s future.

Tracking and reporting is a crucial feature of any training program. Employee tracking software displays important training data in custom reports that can be accessed, saved, and shared at any time. When choosing a training management system, be sure to review its tracking features. The best software applications will give you access to create custom reports that provide up-to-date data including completion rates, learner satisfaction, and engagement so you can make informed decisions regarding your training efforts.

How it’s different from an LMS

Education is key when explaining what a learning management system (LMS) is used for. If your company’s processes haven’t changed for a while, lessons and important documents might still be actual documents. An efficient and modern LMS software brings those stacks of papers and binders into the 21st century and makes them accessible, easy to digest, and less of a hassle to manage. For this reason, we designed our system to be an easy-to-work-with training tool. Our authoring tool, trainers, admins, and managers can quickly build and assign courses online without worrying about losing training content. In fact, every time someone updates a lesson, the previous version is automatically saved.

When implemented as an entire system, LMSs become the central hub of employee training. These software platforms are centered around providing anyone the information they need to work at your business. At the basic level, it boils down to a personal training management system. This software greatly improves the knowledge of your employees so that they can do better work. Combine this with the ability to track students and quantify their learning and you have one pretty important piece of training software. Learning management system freeware exists out there, but why trust such an important tool to open source LMS software developers?

There are certainly open source LMS options that exist within this space, but they often require more work than initially prescribed. Open source learning management software is often built on solid developmental structure, but relies on you to populate the content. This ends up being too time-consuming for anyone outside of an engineer trained to work with open source LMS systems. Not every company or business needs a robust employee training management software. Open source systems could be more of a hassle than necessary. We always suggest an open source LMS comparison against other established learning management systems to show the pros and cons between the two software sets.

We make training management easy

Are you ready to make the switch to easier training management? If so, we’ve got you covered. Our training and coaching software makes it easy to manage your team’s training content all in one place. Trainers and leaders can quickly create training lessons, store and edit existing training materials, and access reports on training engagement and completion.